Questions to Ask Your Wedding Venue Before You Book

Choosing the perfect wedding venue is one of the most exciting and important parts of planning your wedding day. The venue sets the tone, provides the backdrop for all your memories, and helps determine everything from the style of your celebration to the guest experience. Here at Hidden Springs, we know that finding the right fit is key to bringing your vision to life, so we’ve compiled ‘questions to ask your wedding venue before you book.’

1. What is Included in Your Wedding Venue Rental?

Every wedding venue offers a different package, so it’s essential to understand what’s included in the rental price and what might come as an additional cost. For example, does the venue provide tables, chairs, linens, or a sound system? Are there in-house decorations available, or will you need to bring your own? At Hidden Springs, we’re proud to offer a complimentary decor room, along with all tables, chairs, a choice of an arbor, and linens included to make sure you have a hassle free day.

2. Do You Have Preferred or Required Vendors?

Some wedding venues have lists of preferred vendors, which can be a great starting point if you’re looking for trusted professionals. However, others may require you to use certain vendors, particularly for services like catering or event coordination. Ask if you’re allowed to bring in your own team or if there are any restrictions on outside vendors. At Hidden Springs, we have a curated list of professionals who know our space well, but we also welcome you to work with your own trusted vendors, making sure your wedding day feels uniquely yours. We also have in house coordinators that know exactly how to make the day go as smoothly as possible.

3. What Are the Backup Plans for Weather?

If you’re dreaming of an outdoor ceremony or reception, it’s vital to have a clear backup plan in case of unexpected weather. Many venues have indoor options or covered areas to keep your guests comfortable and the celebration on track. Ask about the venue’s approach to weather adjustments and how they ensure a seamless transition if needed. Our team at Hidden Springs is always ready with alternative options so that you can celebrate rain or shine, stress-free. We offer a tent rental option that can either host your entire wedding ceremony or just cocktail hour on the courtyard. We also have the ability to flip the reception space into an indoor ceremony space. Lastly we are willing to work with all couples, and if they want to get married in the rain then we will accommodate that as well! It is your day and we want to ensure it is everything you dreamed your wedding day would be.

4. How Many Hours Will We Have at the Venue?

Knowing how much time you have for setup, the event itself, and cleanup is crucial for planning the flow of your day. Some venues offer flexible packages, while others have stricter timing policies. Ask if there are options for early access or if you can extend your rental period for an additional fee. At Hidden Springs, we do our best to offer flexibility in scheduling, giving you plenty of time to make every moment special without feeling rushed. We also offer a multi-day option that allows you to have access to the property for more than one day. This helps with the timing and allows for a rush free process for set up and tear down.

5. What Support Will We Have on the Day Of?

The right level of support can make all the difference on your wedding day, so it’s good to know what to expect from the wedding venue’s staff. Will someone be there to oversee setup and address any issues that come up? Ask if the venue provides an on-site coordinator or if you’ll need to arrange one independently. 

We provide day-of coordination to keep everything running smoothly, so you can enjoy every second knowing we’re here to handle the details.

Asking these five questions will help you feel confident in your wedding venue choice, knowing that every detail is covered and aligned with your vision. At Hidden Springs, we’re dedicated to making your wedding day as seamless and memorable as possible. If you’d like to learn more about our venue or have additional questions, we’re here to help! Reach out to us today to schedule a tour and start planning the wedding of your dreams.